The best way to Win Credit score Card Chargebacks as a Service provider

We’ve all been there as an eCommerce proprietor: you excitedly ship out a $1,500 order to a buyer, after which just a few weeks later you’re notified that the shopper has filed a chargeback.

You double and triple verify your customer support information to see if the shopper wrote in concerning the cargo (they haven’t), you verify the monitoring web page to verify the package deal was delivered (it was), and also you verify the order to verify the billing tackle and delivery tackle are the identical (they’re). And now your bank card processor has taken $1,500 out of your checking account, plus a $50 chargeback charge, and also you’ve additionally misplaced the stock that you simply shipped out. 😱

It looks like somebody has stolen from you. And the one technique to get better these losses is to tackle one of the vital tough duties for an eCommerce proprietor: successful a bank card chargeback dispute.

This information will go over why clients file chargebacks, what chargebacks are value preventing, and the ways you should win a chargeback as a service provider.

Why Clients File Chargebacks

Chargebacks exist to guard clients, and they’re one of many principal advantages of utilizing a bank card. Sadly for retailers, the explanations for chargebacks vary from legit to outright thievery.

🟢 Authentic Chargebacks

When somebody’s card quantity has been stolen and the thief has charged that card, chargebacks are the best choice. Sadly, as a service provider, you’ll by no means win these circumstances and mustn’t even strive; as a substitute you need to put in place methods to stop fraudulent orders from being fulfilled within the first place. Extra on find out how to stop fraudulent orders under 👇.

True fraud can add up rapidly; one discussion board member was dropping $500 per day earlier than stamping out the issue.

Along with fraud, if a buyer receives an merchandise that’s faulty not directly, and their makes an attempt to succeed in out to the shop go unanswered, a chargeback is the software of final resort for them to get better cash they’ve spent on an merchandise they will’t use.

🟡 Borderline Chargebacks

A quite common motive for a chargeback is {that a} cargo both by no means arrives or arrives broken. In these circumstances, what a buyer ought to do is attain out to the shop in order that the shop can file a declare with the delivery service and ship a alternative.

Sadly, some clients will see it as much less problem to file a chargeback than to contact a retailer, particularly if it’s been just a few weeks and within the interim they’ve determined that they didn’t really need the merchandise (AKA purchaser’s regret).

Confusion about bank card prices can even result in chargebacks. Many spouses share a single bank card, and infrequently kids have entry to bank card numbers as effectively, so the primary card consumer will look over their assertion, see a cost from an organization they’ve by no means heard of, and instantly file a chargeback with out checking with different members of their family.

In lots of circumstances this occurs when a card proprietor looks like their bank card steadiness is greater than it “ought to” be, so that they file chargebacks first and ask questions later (or by no means).

🔴Abusive Chargebacks

The final, and trickiest, motive that clients file chargebacks is called “pleasant fraud.” On this case, a buyer locations an order, receives the merchandise, however is sad with the merchandise and looks like they shouldn’t must pay for it. In lots of of those circumstances the shopper is offended as a result of they’ve requested you for a refund and have been denied.

As a retailer proprietor, you’ll be able to have many legit causes for denying a refund. Perhaps you promote customized, one-off objects that may’t be returned, and you’ve got clearly acknowledged language in your web site to that impact. Otherwise you promote clothes, and the shopper has determined six months after their buy that they’re sad and need to return an unsellable product to you for a full refund.

There’s additionally an infuriating variant of pleasant fraud which is functionally shoplifting: a buyer orders one thing, receives it, enjoys the product, however information a chargeback anyway and claims that it by no means arrived. Perhaps the shopper believes that your merchandise was overpriced or in any other case imperfect, and that it’s solely truthful that they shouldn’t pay for it.

As a discussion board member writes:

There could also be a tradition of bank card abuse, the place clients could use chargebacks as a method to obtain a full refund for perceived points or dissatisfaction.

In a world the place giant retailers will concern no-questions-asked full refunds for nearly any order, some clients imagine that internet buyers have the proper to free merchandise if it falls in need of their expectations in any means.

The best way to Win Chargebacks

When a buyer information a chargeback, you’ll have a chance to contest the chargeback by means of your bank card processor.

Time is of the essence: if you happen to really feel {that a} chargeback is illegitimate, file the counterclaim instantly. ⏳

You need to present the next data:

  1. Proof that the shopper positioned the order. This generally is a screenshot of your order web page. It’s going to considerably assist your case if the billing tackle matches the delivery web page. In case your web site requires a login to position an order, proof that the shopper logged in will likely be additional proof that the shopper really positioned the order.
  2. Proof that you simply shipped the order and the order was delivered. You must present a replica of the delivery label, a PDF of the monitoring web page, in addition to a hyperlink to the monitoring web page. In case your cargo was greater than a day or two after the order date, you also needs to present a screenshot of your acknowledged delivery instances, presale or backorder discover, or anything that explains why the order didn’t ship instantly.

    If there’s a customer support e-mail file, a screenshot of that may show that the merchandise was acquired. Some retailer homeowners delivery high-value objects have even discovered it worthwhile to {photograph} or video each order because it’s packed to move off claims that the field didn’t include the merchandise that was ordered.

  3. Particular proof to counter their declare. This can usually be screenshots of your phrases and situations. If a buyer needs to return a customized merchandise that’s ineligible for return, present a screenshot of the portion of your web site while you state the objects can’t be returned. If the shopper is sad concerning the coloration of the merchandise, ship the screenshot the place you observe that on-screen colours received’t all the time match the precise merchandise. This will likely be particular to your case, however the extra proof you’ll be able to present right here, the higher.

    Screenshots of customer support interplay can even serve to show that you simply tried to resolve the difficulty, and will even catch the shopper in an admission that they know they aren’t really entitled to a refund.

Once more, it’s necessary to emphasize that you need to file a declare instantly. Resolve if you wish to struggle the chargeback after which commit. If you happen to commit, and submit the proof promptly you’ll have a very good probability of successful the chargeback. If you happen to win extra chargebacks you’ll maintain extra cash readily available which you should develop your small business.

Computerized Chargebacks on Shopify

If you happen to’re in Shopify, observe that Shopify will mechanically file a chargeback response in your behalf which can embrace many of the data above, but it surely’s finest observe so as to add extra if you happen to can. Along with sending documentation to your bank card processor, you also needs to attain out to the shopper if there was no communication so far. Merely state you have been notified of a chargeback and have been hoping to resolve it.

Talk With the Buyer

Folks usually overlook about objects they’ve ordered, or they e-mail about points to the flawed customer support tackle, so sometimes a easy e-mail trade can result in a chargeback being withdrawn. You can too use this trade to assemble additional data to your chargeback response. As an example, if the shopper has alleged that the package deal was delivered however stolen off their entrance porch, ask if a police report was filed.

If you happen to lose a chargeback case that you simply really feel you need to have received, you do have a nuclear choice ⚛️: threaten to ship the shopper to collections over the unpaid debt. 

⚠️ This tactic ought to solely be pursued in circumstances the place a buyer is blatantly trying to steal from your small business and you’ve got exhausted all different choices.

The best way to Stop Chargebacks within the First Place

Successful a chargeback is difficult, however you’ll be able to stop most chargeback conditions from arising within the first place with just a few easy ways.

Four ways to prevent credit card chargebacks

Talk (and Overcommunicate)

Clients aren’t going to learn every thing in your web site, and it’s unlikely they’re going to click on right into a separate web page full of a whole lot of phrases in your phrases and situations. As a substitute, you need to observe in as many locations as doable phrases like delivery instances, your return/refund coverage, what to do if a package deal by no means arrives or arrives broken, and so on.

Put this data in your cart web page, in your order affirmation web page, and in your order affirmation e-mail. And just be sure you clearly embrace a monitoring quantity in your delivery affirmation e-mail.

If there are frequent customer support points that result in chargebacks, reminiscent of a shirt becoming looser than anticipated, observe in your product web page that the shirt runs giant. And make it possible for your organization title and a contact quantity seems clearly on bank card statements.


When sad clients write in with a grievance, reply promptly and attempt to remedy their drawback. In the event that they’re sad with the product, you may need to supply them a return even when they’re outdoors the return window simply to move off a chargeback scenario.

A partial refund or perhaps a complete refund will likely be cheaper than dropping a chargeback, which suggests dropping 100% of the cost plus chargeback charges.


Shopify has built-in fraud filters, and can flag orders that meet sure standards. If a big order is available in, with a delivery tackle that doesn’t match the billing tackle, and the order was positioned from an IP tackle that’s 1,000 miles away from both tackle, be very skeptical of bank card fraud. 🔍

Most scammers won’t be so brazen as to ship stolen items to their very own US tackle, so be additional skeptical of shipments to abroad locations, or shipments to US-based parcel-forwarding firms that may ship the package deal abroad.

If you happen to’re uncertain concerning the legitimacy of an order, it’s fully affordable to e-mail the shopper and ask for them to submit a photograph of the bank card itself alongside a photograph of their ID. And observe that decided scammers will try and Photoshop this, so ask for the picture at an angle that may make it onerous to faux with software program.

Even when the bank card transaction seems legit, for very excessive worth orders it may be value merely emailing the shopper to make sure the order is appropriate. Maybe they fat-fingered the merchandise amount. If you happen to don’t enable return, or solely enable returns inside a sure window, state this within the e-mail and ask them to substantiate earlier than you fulfill it. It may also be value it to require a signature from the delivery service to stop entrance porch theft or claimed entrance porch theft.

There are additionally automated companies, reminiscent of Kount, which can fee the shopper’s e-mail tackle for fraud; brand-new e-mail addresses are very suspect


If you happen to seize the fee on a fraudulent order, after which later cancel the order after confirming that it’s fraudulent, Shopify won’t refund the bank card processing charge. If you happen to take care of a considerable amount of fraudulent orders this may rapidly add up.

Your web site may very well be focused by scammers who aren’t trying to steal items however are as a substitute checking to see if stolen credit score numbers are nonetheless working. In conditions like this, you can see a whole lot of fraudulent orders per 12 months, and you can lose the processing charges even if you happen to don’t ship a single order.

So arrange a Shopify Circulate (an automatic set of occasions) to solely auto-capture funds on orders with zero fraud flags. All orders with even the slightest indicators of fraud, reminiscent of these positioned through a VPN, ought to be checked out by a human earlier than fee is captured.

A sample Flow in Shopify that captures low-risk payments and otherwise sends a Slack message for a human to investigate.
A pattern Circulate in Shopify that captures low-risk funds and in any other case sends a Slack message for a human to research.

If you happen to encounter a case of “pleasant fraud” from a buyer, you need to blacklist the shopper’s e-mail and bodily tackle in order that future orders are auto-canceled. And if you happen to’ve discovered {that a} sure freight-forwarding tackle, or perhaps a sure zip code, has a excessive fee of fraud, you’ll be able to both auto-cancel orders to these addresses or on the very least flag them to be investigated earlier than fee is captured.

Remaining Ideas: The best way to Win Credit score Card Chargebacks as a Service provider (the Unhappy Fact)

Most bank card firms will aspect with clients. Your bank card processor isn’t going to struggle that onerous towards a bank card firm, even if you happen to present the entire crucial proof. You’ll have higher luck stopping chargebacks by not delivery to sketchy clients than successful towards scammers.

A very powerful factor is to not lose time—and sanity—on these uncommon circumstances, along with dropping cash.

Need to Finish Credit score Card Chargebacks? Be taught from 1,000+ Retailers How They’re Preventing Fraud and Chargebacks

Be part of eCommerceFuel and hyperlink arms with over 1,000 7- to 8-figure retailer homeowners devoted to beating scammers and rising their on-line companies. There are dozens of conversations about stopping fraud and discussing fraud prevention companies.

You’ll be able to be taught extra about our neighborhood of chargeback warriors, or apply to be a part of at present.

Patrick Mulligan

Put up by Patrick Mulligan

Patrick Mulligan is the cofounder of Pop Chart, a DTC wall décor firm, which he has been working since 2010. Previous to Pop Chart, he labored as a e book editor at Penguin for practically a decade.

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